Today, I contacted the convention center to get answers to the following questions:
Q1. Did the Convention Center receive our signed contract on time?
Q2. Who is our contact?
A2. Diana Cross, 5th floor
Q3. What is our hanging date?
A3. The convention center will send us a letter that will spell out the details of our exhibit.
Q4. Can we be there for hanging of our exhibit?
A4. We can have as much input as we desire on hanging day. If we have specific ideas, we could number the art and provide the person hanging the art with a map of which piece hangs next to which piece. Remember there is 40 linear feet on each side.
Q5. What guidelines must we follow on delivery day.
A5. We will be given a key to a room where we can collect our art all day. We can view the exhibit space that same day or earlier if we wish to have a say how the art is hung. We need to make an appointment with our contact so she will be available for guidence and to answer questions.
Q6. What information can we put on our art labels?
A6. Anything we want except price. This means we can state "if interested in sales contact: name and number."
Q7. What should out art lables look like?
A7. Art lables may be clear or white. Text size and style should be large enough and simple for easy reading.
DISCUSSION TOPICS at Exhibit Committee Initial Meeting
Decisions: Exhibit Committee simple majority vote.
Meeting decision was if the damage is due to insufficient packaging by the artist, a photo will be taken of the damage, the artist will be notified, the art will be returned to the artist, or the artist will pay for the repair.
If the damage occurs during the time we are responsible for the art, during intake handling, storage or transportation we will pay for the repair.
Participating artists will be provided with packing standards, including pictures as we are visual artists. Corner protectors, sufficient bubble wrap in two directions securely taped, and a carrying bag with handles. Each packing item is to be marked with the artist name for easy repacking on the take down day.
A cartage company can be used if necessary.
Margaret will provide ASBA standards. Lisa posted sample standards on the blog for reference.
It was discussed at some length. After eloquent input by all present it was decided to have standards "Simple and Neutral".
Neutral mats in white or off-white, gray or black.
Simple wood frames in natural colors.
Metal frames in silver only.
We can have a checklist to send around to the entire committee for voting on specific items.
Use photos and diagrams as part of the standards presentation for the participating artists.
Subject: All flora, all fauna
Media: Original art only. No prints. No digital art.
Size: No restriction on how large. No piece smaller than 12" square including the frame.
Backgrounds: Backgrounds are acceptable, not restricted to white backgrounds.
Scientifically accurate and realistic. No abstract art.
Still life is acceptable.
Must be a member of either GNSI or PNBA.
Entry fee of $20 for up to 4 works.
Students will have a special reduced rate for membership that will be the same for both organizations, so the decision to join one or the other is not based on cost.
The Convention Center can accomodate 40 to 60 pieces, there will be 20 to 30 from each group.
There will be at least one person on the selection committee from each group, and at least one from outside the group. People will not judge their own work. Judging panel, not a sole juror. Adopt a judging form to minimize personal opinion.
Clarification of Art Standards:
Art may consist of:
A mix of the two (need to determine if they must be symbionic in nature.)
Meeting for the GNSI / PNBA Washington State Convention Center Art Exhibit (January to March 2014)
1. Wanda Booth firstname.lastname@example.org
2. Marilyn Droege email@example.com
3. Jan Hurd firstname.lastname@example.org
4. Lee Jardine email@example.com
5. Marian Jones firstname.lastname@example.org
6.. Steve Nashem email@example.com
7. Ginger Nordberg firstname.lastname@example.org
8. Sylvia Portillo email@example.com
9. Sara Samuelson firstname.lastname@example.org
10. Margaret Trent email@example.com
11. Lisa Valore firstname.lastname@example.org
12. Sharon Birzer email@example.com
13. Christy Barton firstname.lastname@example.org
14. Rebecca Brown-Thompson email@example.com
15. Suzanne Ferris firstname.lastname@example.org
16. Joanne Hansen email@example.com
17. Susan Jones firstname.lastname@example.org
18. Sally Wager DW13970@comcast.net
18. Helen White email@example.com
20. Karen Watson firstname.lastname@example.org
Tasks Assigned for the Art Exhibit January 2014 WSCC
Steve Nasham - Graphics for Advertising Poster / Labels for artwork w/ Jan Hurd
Marilyn Drodge - Finalizing entry forms
- collects entries
-Judges entries with Sharon Birzer and
one other judge outside of GNSI and PNBA
Sharon Birzer - Helps select 3rd judge from outside group
-Collect entries on jpegs
-helps judge entries
Marian Jones - Collection and transport of artwork from East of Puget Sound
Jan Hurd - Collection and transport of artwork from West of Sound (Kitsap)
-Poster / Label design with Steve Nasham
Wanda Booth - Exhibit Liaison for artists; contact person to answer artist's questions
-hanging schematic at Convention Center w/Ginger N.
-helps with handling of art day before/after exhibit
-distribution of posters?
Lisa Valore - website updates, email distribution, financial records/collects entry fees ($20 per artist for 1 - 4 pieces to hang)
- Open separate bank account for exhibit?
-Create ledger to track income and expenses by category
- Develop budget for advertising, printing, postage
Ginger Nordberg -hanging schematic for art at Convention Center w/ Wanda
-Physical handling of art before/ after exhibit
-Distribution of posters
Sylvia Portillo - Exhibit Committee Lead
- Write and publish Call for Artists and Disclaimer
-Write and publish entry forms with specifics of limits, size, dates, fees etc.
- Write and publish jurying requirements/guidelines
- distributed time lines for leads to fill in and give back to her for collation into a master time line that will be posted on the website
Margaret Trent - Write and publish framing guidelines
-will mark art received on "Accepted" inventory list
- Take down of art / re-wrap art / deliver to next show at CUH
Lee Jardin - Write and publish wrapping and shipping requirements
Susan Jones - Public Relations
-Advertising venues / Hanging posters
-Exhibit Liaison for students
Kathy McKeehen - Exhibit Liaison for students
There may be others who have offered their help that can be added to this list.
An idea was offered to place a small image of the art piece on the label that hangs next to the art piece in exhibit.
Another idea was offered to possibly place a QRC code on the labels that could
be scanned by a smart phone to access the GNSI/ PNBA websites/contact info regarding sale of the artwork.
Sylvia will ask Convention Center contact (Diana Cross) if prices can be listed in the Art Exhibit Catalog. Prices cannot be placed on the labels but contact information for the artist can be printed there.
Sara Samuelson will procure sponsors for advertisement and funds for an Artist Reception the day the show opens.
It was suggested that no age limit be put upon the art entries.
GNSI / PNBA will be asked to make a donation ($100) toward cost of advertising, etc.
An Artist Reception was discussed. Convention Center catering must be used, cost TBD.
Committees will be meeting internally for progression of their tasks in the interval before the next joint meeting.
Next Joint Meeting : TBD End of February
Sent from my iPad
Prices can be listed on the Art Exhibition Catalog along with contact information. Each artist will be responsible for working with interested purchasers.
Correction: Prices cannot be listed on our catalog, only artist contact information if there is interest in a purchase. Can also list if prints are available as well as art details.
Possible Jurying Form with 4 major categories
1. Frame and presentation
(Frame and mat fit criteria. No scratches, ragged cuts, dents, etc.)
Circle One: Excellent=4 Good=3 Fair=2 Poor=1
2. Botanical and anatomical accuracy; knowledge of subject
Circle One: Excellent=4 Good=3 Fair=2 Poor=1
3. Quality, proficiency, skill, craftsmanship, quality of painting, control of medium, technical ability (These are different ways to express the same thing.)
Circle One: Excellent=4 Good=3 Fair=2 Poor=1
4. Aesthetics and artistic criteria addresses the artists use of the elements of art:
Originality, Design, Color and Value, Composition, Proportion, Space, Balance, Unity and Variety, LIght source, Depth
Circle One: Excellent=4 Good=3 Fair=2 Poor=1
Third Drawing on Nature: Flora and Fauna Committee Meeting 2014
February 17, 2013
Lake City Library
Next DoN: FF meeting: Sometime in April
Stepping in for Secretary, Ginger Norbery, is
Committee members present:
Sylvia Portio, Marylin Dorge, Lisa Valore, and Wanda Booth
Pre meeting, Marilyn put together the call for entries, prospectus, entry form, and acceptance letter. Pre-meeting, Sylvia edited all four. At the meeting we all went over these four forms and fine tuned them. They are currently being re-written and will be sent out to all members of PNBA and GNSI soon.
We also went over information Ginger and Wanda gathered for the Hanging Committee.
The WSCC does insure art-work as long as each artist has written down their name, a list of the titles of their art work, and what each piece of their art work is worth.
Security? Yes. Each piece of art work has an alarm attached to it, plus security guards moving around.
The exhibit will be hung on the walls of either side of the escaltors on level 2.
What can be listed on the art labels? Required is: The artist's name, and title of the piece of art. We can also add the dimension, PNBA/GNSI emblems, web site, medieum, etc. There can be no for sale or price on the labels.
There are two holders for signs. One on each side of the floor.
There is also room to place brochures one each side of the room. The brochures can have artist's names and where interested parties can look for pieces of artwork which is for sale.
Move in day-1, January 13th. The Collection of Art Committee will transfer all the gathered artwork to the WSCC. They will help the Hanging Committee un-wrap the artwork. Work can start at 9am. We will be given a key to room #203, where the art will be placed over-night. Wanda will store the art wrappings at her home.
Hanging day-2, installation- January 14th. WSCC has an employee, Tim Purtill, who hangs artwork for the exhibits. The Hanging Committee does have the final say in the matter of the hangings. The eyes of Ginger Norberg, Wanda Booth, Lisa Valore and Lee Jardine will be there to make sure the artwork exhibit looks professional after hanging.
Show dates- January 15, 2014 to April 1, 2014
Move out day- April 2, 2014. The Hanging Committee and the Collection of Art Committee, and Tim Purtill will be taking down and re-wrapping the artwork. All artwork that has on the label RA, will be returned to the artist. All which has CUH, will be going to the CUH Miller Library Art Exhibit.
Wanda will be picking up aprox. 10 Ikea bags
(Reposting Sylvia's March 9 update to be with rest of comments.)
The 2014 Convention Center Exhibit Committee met for the second time on Sunday, February 17, at the Lake City Library to review and discuss the following items:
• Documents including “Call to Artists”, Entry Form, Disclaimer, Prospectus (includes judging guidelines/judging criteria), Inventory sheets, and acceptance letter.
• Wanda and Ginger’s discoveries from their in-person meeting with our convention center contact
• Addressing art labels when original art is not for sale
Wanda took notes which will appear on the GNSI-NW web site at www.gnsinw.org. Please
check the website often to keep up on the latest exhibit news.
Important dates leading up to the exhibit were determined and are as follows:
• 2013 - March 20 – Call to Artist and other associated documents will be published by e-mail and GNSI-NW website at www.gnsinw.org. GNSI and PNBA newsletters will also publish these documents on their regular scheduled publication dates following March 15.
• October 16 – Entry form(s), entry fee and art images due
• October 23 – Judging begins
• November 3-16 – Acceptance letters sent to artists
• December 29 – Artists deliver accepted art to collectors (Marian Jones and Jan Hurd)
Dates for the following activities will be released after the first of the year:
• Art collectors deliver accepted art to the Convention Center
• Hanging the art
• Take down and transfer to the PNBA-CUH exhibit.
Artist contact information will be included on the art labels. Artists may decide whether or not to sell their original art and whether to make prints of their originals available for sale.
Best of luck to everyone who plans to submit art. This is the grandest adventure our groups,
GNSI-NW and the PNBA, have attempted to date. The exposure for our groups and individual artists will be tremendous. Art on!
Sylvia Portillo – Exhibit Project Lead
I had a look at the various forms tonight. There were several that would not download.
What I was able to look at:
Call to Artists -- looks great.
Gallery Art Inventory -- fine.
Prospectus -- there are a couple of points on this one.
First: I found the 'Selling Art' section confusing. After a second or third reading it dawned on me that people can use Sylvia for credit cards sales, but this is not clear, and I think needs to be made so. Some artists may be able to take credit cards themselves or some my prefer a check. Also, on the last point all I need is an e-mail with the name of the piece sold, no other information.
Second: In the 'End of Exhibit' section some reference needs to be made to the fact that art going to the Miller library has to also be submitted via the usual Miller Exhibit Registration Form and accompanied by the necessary fee (if applicable). As it stands it looks like it is automatically transferred if you tick the box.
Entry Form: This looks fine. Where is says 'continue on to the annual Center for Urban Horticulture Miller Library Exhibit' can we change that to say 'be submitted to continue to the etc. etc.' Then, as indicated above have a clearer description in the prospectus of the need to register the piece for that exhibit too.
Hope this helps!!
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