It's time for GNSI-NW elections! All members should receive an official email message with nomination info on October 18. The plan is to accept nominations (and volunteers) through November 1st. After that we'll confirm nominations and put together a ballot for November voting.
Since it's important that nobody go into a volunteer position blind, here's some more information about the responsibilities of board members:
President:
- Runs board meetings
- Responsible for maintaining digital records for the guild
- Runs elections
- Usually writes a letter to the membership for the newsletter
- Responsible for short annual report to GNSI (National)
- Stores a box with some physical records for the guild
- Should be a National GNSI member
Vice President:
- Responsible for taking over the president's duties if necessary
- Assists the president
- Coordinates quarterly meetings
- Should be a National GNSI member
Treasurer:
- Responsible for chapter bank account, bills, funds and financial record keeping
- Reports regularly to the IRS (requires an email address and access)
- Typically works with Excel or other spreadsheet program
- Updates signers of the bank account (requires a visit to the bank)
- Pays guild expenses
- Maintains a financial record box for the guild
- Should be a National GNSI member
Secretary:
- Takes minutes during committee meetings
- Types up a meeting summary after every meeting to submit to committee for approval
- Provides printed copies of meeting summaries to the Historian (volunteer position) and Newsletter Editor
- Type other documents for the guild as necessary
- Sign up as signatory on guild bank account (requires a trip to the bank)
- Should be comfortable with word processing software
- Should be a National GNSI member
Membership Secretary:
- Report membership status and issues to executive committee
- Maintain current roster with contact information for all guild members
- Check GNSI-NW PO Box on a monthly basis plus more often from November 15 to January 15
- Renew PO Box fee annually in September
- Keep paper copies of new member forms
- Send electronic welcome message to new members
- Invite new members to submit artist information to the guild website
- Send electronic thank you note to non-renewing members for their past membership
- Keep abreast of member interests and preferences and present that information to the executive committee
- Send checks for membership fees and donations to the treasurer
- Maintain digital roster
- Update digital roster quarterly
- Respond to membership inquiries
- Keep tabs on recruitment opportunities
Newsletter Editor:
- Solicit upcoming news and events from members
- Assemble and write copy for newsletter
- Should be comfortable with page layout software and editing
Website Manager:
- Maintains the chapter's website through Weebly
- Updates member information on the website
- Updates the chapter's Facebook page
Program Manager:
- Responsible for coordinating workshops and other chapter programs
- This is a new elected position
Exhibit Manager:
- Responsible for coordinating chapter exhibits
- This is a new elected position
RSS Feed